Last updated: August 25, 2026
1. Scope
This starter policy describes information handling for the Holistic Wellness Foundation website, including its general, support-navigation, and partnership inquiry forms. It does not describe the privacy practices of an independent clinical, telehealth, school, housing, residential, or other partner.
2. Information you may provide
Website forms may request your name, email address, optional phone number, ZIP code, general age range or who a request concerns, program or partnership interest, preferred contact method, and a brief message. Partnership inquiries may also request organization, role, partner category, service area, and website information.
3. Information you should not provide
Do not send diagnoses, treatment records, detailed symptom histories, Social Security numbers, insurance identifiers, financial account information, government identification numbers, or other highly sensitive information. This website is not designed to receive or store medical records.
4. How information may be used
- Respond to an inquiry using the contact method you select.
- Identify a potentially relevant Foundation program, resource, or partner pathway.
- Discuss a proposed community, referral, program, or funding partnership.
- Maintain the security, reliability, and appropriate use of the website.
- Comply with applicable legal obligations.
5. Sharing and independent partners
Information will not be represented as confidential clinical information merely because it is submitted through a general website form. If sharing information with a participating organization would be appropriate, the Foundation should first explain the proposed next step and obtain any consent required by applicable policy or law. Independent partners are responsible for their own services and privacy practices.
6. Security and retention
Reasonable administrative and technical safeguards should be used for configured form integrations. No internet transmission or storage system can be guaranteed completely secure. Inquiry information should be retained only as long as reasonably necessary for the stated purpose and applicable obligations.
7. Children and family inquiries
The website may help a parent, caregiver, school representative, or other authorized person begin a general inquiry concerning a young person. It is not intended to collect sensitive information directly from children. Any program-specific consent and privacy process should occur through the responsible participating organization.
8. Cookies, analytics, and hosting
The deployed website may use essential hosting technologies needed for security and operation. Any optional analytics, advertising, or third-party form provider should be described here before activation.
9. External links
Links to third-party resources are provided for convenience. Their operators control their own content and privacy practices.
10. Changes and contact
This policy may be updated as website functions, vendors, and programs develop. For privacy questions, email info@holisticwellness.foundation or call 540-642-0883.